Privacy Policy

We may handle account details, candidate profiles and CVs, job applications, recruiter messages, interview recordings or transcripts when enabled, assessment evidence, device and security logs, and support communications.

Do not upload information you are not authorized to share. Interview participants should be told when audio, video, or transcription is active.

We use information to authenticate users, operate candidate and employer workflows, structure hiring evidence, prevent abuse, troubleshoot the service, and comply with applicable obligations. We do not sell personal information.

AI-assisted outputs are decision support. Employers and their authorized users remain responsible for hiring decisions and should review the underlying evidence.

Information may be shared with the employer involved in a hiring process and authorized workspace members. Production infrastructure, databases, object storage, operational logs, cache, and transactional email run on Amazon Web Services in the Paris region. Google Workspace handles company email.

OpenRouter may route configured AI requests and ElevenLabs may process configured voice-interview content only when the corresponding feature is enabled for a workflow. The public site does not use third-party advertising, replay, or behavioral analytics. Provider access is limited to the data and purpose required for the enabled service.

Where a provider processes information outside the user’s country, the applicable customer agreement and provider data-processing terms define the transfer mechanism and instructions. Customers may request the current provider inventory and data-processing terms at privacy@rawminds.ai before activation.

Account and hiring-workflow information is retained while the account or instructed hiring process remains active. Account deletion immediately revokes sessions, anonymizes the account and profile, removes directly owned profile records, and starts best-effort cleanup of uploaded files and derived stores. Limited pseudonymous business or audit records may remain where another participant, security obligation, or documented legal purpose requires them.

Production application logs and synthetic operational artifacts are configured for 30-day retention. Persisted delivery-audit and model-output audit content is bounded to 30 days. Public candidate-profile shares expire no later than 30 days after consent. Contract-specific schedules or lawful preservation requirements may shorten or extend a category and are documented before paid activation.

We use access controls, encrypted transport, backups, and operational monitoring. No system is risk-free; report a suspected security issue to privacy@rawminds.ai.

Depending on your location, you may request access, correction, deletion, restriction, objection, or portability. You may also withdraw consent where consent is the basis for processing.

Send requests to privacy@rawminds.ai from the email associated with your account. We may need to verify identity and may retain limited records where legally required.

Privacy questions and requests: privacy@rawminds.ai. General product questions: contact@rawminds.ai.

Material changes will be dated on this page. If a change requires consent or notice, Rawminds will provide it through an appropriate product or email channel.